KY: Education Professional Standards Board





◦ KTIP ◦ KPIP ◦ KACI ◦ Newsletters ◦ School District Assignments ◦ Contact Division

School/School District KTIP Responsibilities for the Kentucky Teacher Internship Program (KTIP)

A school or school district KTIP Coordinator is the primary contact person for school personnel regarding matters associated with KTIP.

KTIP Training

Ensure KTIP training participation for building principals and resource teachers. All KTIP committee members must complete current KTIP training prior to working with a teacher intern. KTIP training is also recommended for district KTIP coordinators as it promotes a better understanding of the KTIP program and prepares the coordinator for potential participation on a KTIP committee.

KTIP Orientation

Provide orientation to interns, principals, resource teachers, and district staff by communicating EPSB policies, procedures, and deadlines regarding KTIP.
Reinforce the appeal process for interns and documentation requirements for committee members.

Statement of Eligibility/Confirmation of Employment (COE)

It is the school district's responsibility to make sure the intern has a valid Statement of Eligibility from the Division of Certification in the content area and grade level for which he/she was hired. If the district does not have a Statement of Eligibility for the intern when he/she is hired, the district must request an emergency certificate (TC-4 application (.pdf)). A KTIP Committee should not be assigned to a potential intern unless the school district receives a valid Statement of Eligibility/Confirmation of Employment for that intern.
The ORIGINAL Confirmation of Employment (COE) for teacher interns must be submitted to the Division of Professional Learning and Assessment within ten days upon employment of the teacher intern or no later than October 15. For spring interns, the COE should be submitted no later than February 15. The Confirmation of Employment for each intern must be accurate and complete with all information before submitting to the Division of Professional Learning and Assessment.
ALL changes with the intern's COE must be submitted in writing to the Division of Professional Learning and Assessment when they occur. This includes changes of committee assignments for the resource teacher or principal (include SS#s), LEAD code assignments, and any other changes on the COE.

Resignations from KTIP

If an intern resigns from KTIP, we must be notified in writing immediately by having the intern send us a signed letter of resignation with the effective date of the resignation and the reason he/she is resigning from the internship program. We must also have a letter from the local school superintendent and/or official Board of Education minutes approving the resignation of the intern. The Education Professional Standards Board (EPSB) must approve resignations from KTIP or the internship could be counted as unsuccessful.
If an intern resigns and has completed half of his/her internship year (minimum of 70 instructional days a semester), a completed and signed Interim Report must be submitted for the intern in order that he/she can be credited for completing half of the internship.

Resource Teachers

Recruit resource teachers to promote an adequate pool within each content area in each school. A resource teacher may work with only one intern concurrently per 704 KAR 20:690. A retired teacher may not serve as a resource teacher unless he/she is employed by the school district on a 100-day contract.
Assist principals in the assignment of resource teachers and interns in the event of resource teacher shortages. Please remember that you are required to use a resource teacher in the same content area if at all possible.
Mail Substitute Teacher Reimbursement Request Form (public schools only) to the Division of Professional Learning and Assessment for teachers substituting for resource teachers who are observing or assisting the intern in their classroom during the school day. Requests for substitutes must be submitted on a quarterly basis and within the current fiscal year.
On or before December 31 for the fall semester and on or before May 1 for the spring semester, submit to the Division of Professional Learning and Assessment all ORIGINAL resource teacher time sheets for stipend payments. Please check the time sheets for completeness and required signatures before submitting them for payment.

Collaboration with KTIP University Coordinator

Notify the university KTIP coordinator of KTIP training needs.
Inform university KTIP coordinator of the number of intern packets and teacher educators needed for KTIP committees and distribute intern packets to principals. Do not ask for teacher educator assignments for interns for whom you do not have a valid Statement of Eligibility/Confirmation of Employment.
Direct questions and concerns regarding KTIP training, materials, and teacher educator assignments to your University KTIP Coordinator. Questions concerning KTIP administrative policies and procedures should be directed to the Division of Professional Learning and Assessment.

Submission of KTIP Materials

By December 15 collect and submit to the Division of Professional Learning and Assessment Final Reports for successful second semester interns. For full-year successful interns, collect and submit Final Reports by May 1. A $35.00 certified check or money order from the intern (payable to the Kentucky State Treasurer) and the original, signed resource teacher time sheet must accompany the final reports. FOR INTERNS WHO WERE UNSUCCESSFUL, PLEASE SEND ALL OF THEIR ORIGINAL KTIP MATERIALS INCLUDING THEIR ORIGINAL PORTFOLIO. It is not necessary to send the videotape.
For spring semester interns, collect and submit by May 15 the Interim Report and the Resource Teachers Time Sheet.

Return to Coordinator Information Homepage

Many of our files are .pdf (portable document format) files. In order to view .pdf's you must have Adobe Acrobat Reader. This free software is located here for download: