KY: Education Professional Standards Board - Confirmation of Employment

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School District Checksheet for processing Confirmation of Employment (COE) for Teacher Internship

COEs are due on or before October 15 for full-year interns and on or before February 15 for spring semester interns.

The teacher intern who is hired by a public school district or accredited non-public school has a current Statement of Eligibility (SOE) for the subject or content he/she will be teaching.
No?	If the intern does not have a current Statement of Eligibility, check with the intern to see if he/she has submitted either a TC-1 or TC-2 application with necessary paper work to the Division of Certification and/or has taken and passed the necessary PRAXIS test(s). Internships should not begin until the intern has a valid SOE for the subject/content he/she will be teaching.
Yes?
The Confirmation of Employment (COE) form has been completed for the intern with all necessary and correct information (social security numbers, etc.). The original COE has been mailed to the Division of Professional Learning and Assessment.
No?	A Confirmation of Employment (COE) must be completed for ALL teacher interns. Double check social security numbers, PSD code assignments, beginning internship date, and signatures before mailing the COE to the Division of Professional Learning and Assessment.
Yes?
The KTIP committee (resource teacher, principal, and teacher educator) has been assigned and all committee members have completed current KTIP training.
No?	Contact local state university KTIP coordinator for availability of KTIP training dates and registration. DO NOT submit the COE without the committee members having current KTIP training.
Yes?
The Confirmation letter from the Division of Professional Learning and Assessmenthas been received listing the Intern and his/her approved committee.
No?	Check with KTIP staff in the Division of Educator Preparation and Internship to make sure that the COE has been received and no problems exist. If there is a change in the resource teacher or principal assignment, we must have that change IN WRITING as soon as it occurs.
Yes?
The intern has received his/her internship certificate from the Division of Certification and has checked the expiration date and eligibility for accuracy.
No?	Check with the Division of Certification.
Yes.

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